![]() The project manager ensures that every team member knows what they need to do, and by when. Tasks are assigned, resources are distributed and other information related to the project is imparted. Teams meet to learn the project’s timelines and their responsibilities. The third stage, once the project’s scope has been agreed, is where the actual physical work of the project starts. Refinable – flexible, adaptable goals that can be fine-tuned in line with changes.Appreciable – large tasks and activities are broken down in to smaller pieces so that they are achievable.Emotional – forming an emotional connection to the goals by linking with team members’ passions.Limited – ensuring the scope of the goals is limited so that they are manageable.Collaborative – ensuring the team is happy and willing to work together.The CLEAR acronym, which has become popular in the last few years and adds another dimension to the second stage, stands for: Timely – a feasible timeline in which goals can be reached.Realistic – that all team members are working together to achieve the goals.Attainable – how the goals will be achieved.Measurable – measuring progress towards a goal’s success.Specific – the who, what, where, when, which and why in goal setting.There are two methods of planning and setting goals for projects that are popular with project managers – SMART and CLEAR. As with any stage of a project, changes may occur, so remember to build in contingency plans to allow for delays. The second stage is defining and planning the project, from mapping out the scope to developing a schedule and working out the cost, which includes deciding on the resources needed and budget calculation. From here, the initial concept goes forward to the decision-making team, who will decide if the project is worthwhile and can be continued. Other aspects to consider at this stage are the cost and project timeline, as well as the impact of the end result. Two key questions that need to be asked are: is it feasible and is it of value? Usually, some research is required and this can involve consultation with colleagues and shareholders. Once the project idea or purpose is decided, the first stage is to map out the concept. Known as the project management lifecycle, each stage builds the roadmap for the project. Stages help project managers to break a project down into bite-sized pieces that are more easily organised, monitored and managed to a successful completion. Each stage provides a clear and visible outline of the project at any time during the process. ![]() When planning a project timeline, no matter how large or complicated the project is, there are five distinctive phases any project manager should follow, no matter the methodology used.
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